AI solution · Reclaim.ai · Operations

Reclaim.ai

AI scheduling that protects focus time, automates tasks, and keeps your calendar aligned with priorities.

Independent overview by new Mantra · updated September 28, 2026

Category: Operations
Pricing: Free (Lite, forever); Starter $10/seat/mo, Business $15/seat/mo billed annually ($12/$18 monthly); Enterprise $22/seat/mo
Implementation: Under 1 week
Adoption risk: Low
Integrates with: Slack, Zoom, Google Tasks, Todoist, Asana, Jira, ClickUp, Linear, Raycast

If meetings keep eating the time you meant for real work, Reclaim.ai defends focus blocks, habits and tasks on your Google or Outlook calendar automatically. The Lite plan is free for individuals — connect your calendar and judge it after a week or two.

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What Reclaim.ai does

Reclaim.ai connects to your Google Calendar or Outlook Calendar and automatically schedules tasks, recurring habits, focus blocks, and meetings around your existing commitments. Instead of manually finding time for deep work or routine tasks, the AI continuously monitors your calendar and fills gaps with the right work at the right time.

Beyond individual scheduling, Reclaim offers team-level features: shared focus-time policies, meeting-load visibility, out-of-office calendars, and analytics dashboards that show how time is actually being spent across a group. An AI assistant lets you interact conversationally to resolve conflicts, shift priorities, or plan your week.

The solution integrates with task managers and communication platforms you likely already use, including Asana, Jira, ClickUp, Todoist, Google Tasks, Linear, Slack, Zoom, and Raycast, so scheduled work pulls from your existing lists rather than requiring a separate workflow.

Key capabilities

Automated Focus Time Blocking

Set a weekly focus-time goal and Reclaim defends uninterrupted blocks on your calendar automatically, adjusting them as meetings and priorities shift throughout the week.

Flexible Task Scheduling

Reclaim syncs tasks from connected project solutions and places them on your calendar by priority, moving them if something more urgent appears or a meeting runs long.

Habit and Routine Automation

Recurring routines — such as a daily planning session or a lunch break — are treated as flexible events that find the best available slot each day rather than sitting at a fixed time.

Smart Meeting Coordination

Scheduling links share your real availability using AI controls, and the smart meetings feature finds optimal times across all attendees' calendars without manual back-and-forth.

Buffer and Transition Time

The solution can automatically insert buffer blocks before or after meetings to allow for preparation, travel, or recovery without you having to add them by hand.

Team Analytics and Workforce Insights

Managers and leaders can view how time is distributed across meetings, focus work, and fragmented gaps, and can measure trends by department or individual over time.

Best for

Individuals who regularly lose deep-work time to unplanned meetings or reactive scheduling
Managers who want visibility into team capacity and want to standardize focus-time policies without imposing rigid rules
Teams already using Google Calendar or Outlook who want AI scheduling without switching calendar platforms
Engineering, product, sales, or marketing teams that track work in solutions like Jira, Asana, ClickUp, or Linear and want tasks to appear on the calendar automatically
Organizations looking to pilot AI scheduling with low financial risk, given the free individual plan and a reported implementation time under one week

Worth knowing

Reclaim runs on top of Google Calendar or Outlook — if your organization uses a different calendar platform, it is not currently supported
The free Lite plan is for individuals; team analytics, shared policies, and broader scheduling ranges require paid Starter, Business, or Enterprise tiers starting at $10 per seat per month
Enterprise pricing is custom and requires contacting sales, which may extend the evaluation process for larger organizations
Teams that need project management or communication features beyond scheduling will still need their existing solutions — Reclaim schedules work but does not replace task management or messaging platforms
The AI continuously adjusts your calendar, which requires some comfort with automated changes; users who prefer full manual control over every calendar event may find this disruptive until approval workflows are configured

How Reclaim.ai compares

AI schedulers differ on whether they sit on top of your existing calendar and task solutions or ask you to move your planning into them. Reclaim.ai sits on top: it works inside Google Calendar or Outlook and pulls tasks from the solutions you already use.

vs Motion

Motion is an all-in-one workspace — tasks, projects, calendar, meeting notes and docs — that plans your day automatically and can generate a full project breakdown, from $19 per seat a month. Reclaim.ai schedules on top of Asana, Jira, ClickUp or Todoist and starts free. Choose Motion to replace your task stack; Reclaim to keep it.

vs Sunsama

Sunsama is a guided daily planner — a morning planning session and an end-of-day shutdown — at $17 per user a month (annual) with a 14-day trial, and you decide what goes on the calendar. Reclaim.ai moves tasks, habits and focus blocks automatically as the week shifts, and adds team analytics for managers. Choose Sunsama for a deliberate daily ritual; Reclaim to automate the reshuffling.

vs Lindy

Lindy is an AI executive assistant that handles email, meeting scheduling, prep and follow-up, from $29.99 a month. Reclaim.ai does one narrower job — defending time on your calendar — with a free plan. Choose Lindy to delegate admin broadly; Reclaim to protect focus time.

vs Manual time-blocking

Blocking time by hand in Google Calendar or Outlook costs nothing and gives you full control over every event. The drawback is upkeep: when a meeting lands on a focus block, you move it yourself. Reclaim.ai is worth it when that reshuffling has become a daily chore.

Ready to see Reclaim.ai in action?

Run Lite on your own calendar first. If you need team focus-time policies, meeting-load visibility and analytics, those start on Starter at $10 per seat a month (annual), with Business above it.